Planning

=ICT Major Projects Dec '09/Jan '10 =

Timeline Important Dates
Week5: 4th-10th January

__Staff__:
Mark, Kristine and Dave on-site Tom, Sarah, Quentin on-leave Maurice off-site/on-leave

__Misc Items__
COMPLETE MMc 4/1/10 - No Major problems with IB results this morning --- IB Results - Robyn, Natasha, Brooke - **MMc** COMPLETE MMc 4/1/10 - MAB started work on Edumate Backoffice reports, ACL structure and on planning Ed3 migration --- Mary-Anne Bogard (**MAB**) Starts - re: Edumate work - **MMc** BEGUN - Office/Workshop Cleanup - **KS** Printer Project - Planning/Documentation/Physical Moving - **KS**

__Cabling and Wiring__
COMPLETE MMc 4/1/10 -> Ordered through 4cabling - expected delivery Tuesday. Order Patch Cables (Sarah was meant to order prior to Christmas - Check she didnt do so and forget to tell me) - **MMc/MC** O'Regan ready to re-patch - **awaiting new cables** Treanor/Ryman/Lawrence/Clement - Work still underway, each mostly just awaiting final tidy up, port labelling and testing - re-patch will need to commence later in the week/next week - **QVR /** **MMc overview** OUTSTANDING - CARRY OVER TO TUESDAY MMc 4/1/10 * - Rack Diagrams needed - **MMc** Work possibly starting in McQuoin - work needs to be completed on Stage/Hall sections prior to surface reconditioning - Confirm date - Possibly Jan 8th - **DR/MMc** CONFIRMED MMc 4/1/10 - McQuoin stage works starting on the 8th - Tony/QVR confirmed and scheduled work to commence there today - should be complete prior to Thursday. Termination of Fibre in Comms Room - **QVR / MMc** DELAYED MMc 4/1/10 - Victor not on-site - Fibre termination resumes tomorrow.

__AD/eDir Migration Project__
Des to send through project plan/scope/documentation + respond to questions from Jim via Maurice - **Accucom** AD rebuild - **MMc overview**

__Mac Hardware__

 * OUTSTANDING - CARRY OVER TO TUESDAY PO to go through covering desktops and trolley notebooks - **MMc/MC**

__Edumate Project__
!CONFIRMED! - Delivered to Accucom instead of to us. Organising delivery ASAP --- Confirm Hardware Delivery - **MMc** !AWAITING Delivery Date Confirmation! --- Tee up Ben/David to complete install/Ed3 Migration - **MMc** MMc 4/1/10 - Re-routed delivery such as that it goes direct to Ben at Ultimo BEGUN - Work up migration plan and testing schedule - **MAB** BEGUN - Clean up of stored-proc's, views, back-office reports - **MAB** SCHEDULED for WED - Implement new ACL schema - **MAB/MMc**

Monday 4th - End of Day Notes - MMc 4/1/10
Busy day...

IB Results and associated processes all went well - minor issue with CA, BS and Reception computers not working in the morning as they had been un-patched due to incorrect labelling on the rack - Repatched and issue resloved within 10 minutes of MMc being aware of the problem - CA, BS and Mandy happy enough with the fix.

Met with Tony for a major update on where everything is up to: Confirmed timelines to work around/with for McQuoin and iAssist (hall surfacing commencing on the morning of the 8th, iAssist carpet scheduled for the 11th) Re-confirmed additional requirements for pulling DR's multicore AV cable through McQuoin - Tony looking to start in McQuoin on Tuesday - Tony looking to start iAssist on Tuesday or Wednesday **(! - We need to finalise the floor plan ASAP - !)** Discussed some additional variations that fall into the category of nice to haves, really nice to haves and also essential (iAssist room) - Tony quoted up on each of these for me at the end of the day: Variation 1 - Essential iAssist rework - Additional power into bathroom/imaging room (accompanying new circuits etc for 15Amp power) - Additional skirting/data outlets through the old interview room - 4 Floorboxes with 6 data and 2 GPOs in each Initial quote came in at $8850.00 - although have since talked to Tony about this, he didnt factor in the reduced number of outlets from O'Regan, so this will come down a bit when he reworks it. And the floorboxes are expensive, espescially given the qty of data that we need to the bench that will be above it. We really only need the one floorbox with a final position for the main bench - and we need this soon. CA was in today, but left before Tony sent through the quote. MC and CA need to discuss prior to Wednesday else we will pay a lot more than we need to for the iAssist room (with Carpet going back in on the 11th we can't hold off on this one, Tony would need to complete the installs Wed/Thur/Fri)

Variation 2 - Really, Really nice to have Transition/Consolidate all existing top level Madeleine and performing arts cables down to new HSIE cabinet, and route all new cables down there also. Will ease management, reduce future switch and UPS costs, and improve network performance for the 2 labs of comps and the performing arts staff, and eliminate one entire comms cabinet. (Final scope of works did not include running new fibre to the Performing Arts comms cabinet by design - ROI just wasnt worth the cost) Quote came in at $4624 - And definitely worthwhile at that cost.

Variation 3 - Nice to have - but not really worth it Re-work the existing comms room and: consolidate/transition all old/existing coppper across to the new rack, trace/test/label and document every cable going into or out of a wall, rework power throughout the room aiming for a tidy-up and labelling/documentation of all powerplugs in the room, and new voice ties to tidy up the old and new racks (along with some work to tidy up the shocking mess that is the existing Krone voice frame) Quote came in at $3628 - while nice to have, and would be essential IMHO if we were not moving out of there in less than a year. But, half of it we can do ourselves and the other half isnt essential.

Variation 4 - Nice to have - but not really worth it Add an extra Complete Fibre run to the project - new run from Clement to the iAssist imaging room. Would give us the flexibilty of imaging off of a server in the comms room instead of setting up a seperate network in the imaging room... Cost is approx $8k

Variation 5 - sorta nice to have, not necessary RUnning additional fibre from McQuoin Level 3 to Level 1 - aiming to get as much of the same new fibre through as many of the buildings as possible. About $4k to get the fibre down there..

Variation 6 - Essential, and also free I asked Tony to tell me what it would cost to have his guys test, document and label every bit of pre-existing fibre around the college and to include this with the rest of the documentation from the project. Happy to do so if we help with the documentation side at no additional cost.

Had a long chat with Des and Sam They were querying the questions that Maurice sent through from the IT oversight auditor and were looking to get a meeting with him to finalise and talk over those sorts of details. I directed them back to identifying if any o fthe questions would cause problems, found that pretty much none of them would and asked that they get on with the project still aiming to complete this week, but that they also answer all of the questions with due haste to give us as much time as possible to stop them should the IT oversight guy find a problem with any of the plan. Committed to responding via email tomorrow. (Nothing received today folllowing the request through to Des on NYE that an updated scope/plan get sent through today) Talked briefly about some other things; Licencning - Accucom will provide a list of servers for which we will need licencing keys purchased (expect 5 or 6) - They will run for approx 40 days without keys, so no particular hurry so long as we dont forget about it. Talked about desktop licencing - confirmed we would be handling this ourselves working with the Dell MS LAR agreement. Identified that there are some items coming up that will need us to give them some input and feedback, such as antivirus/backup etc for the new servers. - I asked Des to provide a list of all the elements that need our input, will send through via email. Spoke a bit about the project to move students to GoogleMail - confirmed we are still looking to do this, and identified that I wanted the focus to be on the overall migration and that we would knock over the google mail part at the very end as we can get a bit of tie-in with resetting student passwords for google to migrate their mailboxes and contacts. Optional for next week at this stage with no final commitment for accucom to go ahead with it. Sam identified that the VMware servers are severely behind on their patching and updates - somebody will need to spend a bit of time rotating machines through the physcial boxes to bring them down one at a time for udpates - looks like no updates whatsoever to vmware since Accucom completed the last of vm migrations at the start of last year.... :( Talked briefly about moving to VSphere (from vmware v3.5 to v4) - we need to look at what the implications are, although there will be some benefits to our existing environment. Likely wont have time to look into this in the near future however. Followed up on the replacement Edumate server - had been delivered to Accocom instead of to us. Arranged for them to courier it direct to us in the morning - although following a discussion with David I then later arranged for them to courier the server direct to Edumate at Ultimo for Ben to start work on it there. Expect that something or other will come through from Des/Sam re: the overall project tomorrow and that we are still on track for migration approx Thursday night.

Had a long chat to David Confirmed plan for Edumate upgrade and server install - Ben will complete the install at ultimo and then bring the server here where it will be racked and configured for our network, will then complete the migration onsite, and then reconfigure to optimise further. Currently expecting to do this all on Thursday - with prep work in ultimo tomorrow/wed this should be easily achievable. Talked about also reconfiiguring/optimising the webserver further to improve montenet performance - happy to confirm if optimisations I am looking for will work with the planned webserver/APC/database etc config. (Note, I also had a chat to Jim about some extra optimising re-configuring of the Postrgres database that runs montenent - Jim can also help out here :) Talked about the meeting with CA that she is looking for on the 19th - David already booked for that day, but may be able to rework his schedule to fit this in... Also talked about training the HODs that same day on markbook etc and that his presence will be very beneficial - think I pressured him enough... Talked about the new MYP markbook and confirmed release schedules - can have it soon, expected out of test and dev for the 15th (although not slated for official release until later - expect he will modify the 3.03 release to ensure we have it for the start of term) Asked about getting Eduard in to work with JG on finalising the timetable import and overall management - should be good for about the same date that JG will have it finished (Note - MAB only available this week, not available next week when JG will finish the TT - also dont want to rush the TT around the upgrade process) All good from the edumate side of things it seems.

Mary-Anne started this morning Gave her a to-do list that included: Reworking and documenting the views/monte custom built in queries in the backend Reworking and documenting the ACL structure Working through the outstanding tickets in RKs queue Working up a migration testing plan

By the end of the day she had worked through some of the views, and completed the migration plan. Tomorrow onto ACLs and more on the views. (Spoke to David about whether or not she is well suited to the work - he mentioned that sometimes she is too detailed in her approach to work at the expense of getting through the volume - although all up, we need detail in this work so likely not so bad...)

Quite a few items carried over to Tuesday....

__Staff__:
Mark, Kristine and Dave + Mary-Anne on-site Tom, Sarah, Quentin on-leave Maurice off-site/on-leave

__Misc Items__
Patch Cables ordered on Monday 4th due today. (cont) IB Results - Robyn, Natasha, Brooke - **MMc** (cont) Office/Workshop Cleanup - **KS** (cont) Printer Project - Documentation/Physical Moving - **KS**

__Cabling and Wiring__
O'Regan ready to re-patch - **awaiting new cables** (cont) Treanor/Ryman/Lawrence/Clement - Work still underway, each mostly just awaiting final tidy up, port labelling and testing - re-patch will need to commence later in the week/next week - **QVR /** **MMc overview** Work possibly starting in McQuoin (cont) Termination of Fibre in Comms Room - **QVR / MMc**

__AD/eDir Migration Project__
Test data migration - **Accucom / MMc overview**

__Edumate Project__
Finalise migration plan and testing schedule - **MAB** (cont) Clean up of stored-proc's, views, back-office reports - **MAB** (cont) Implement new ACL schema - **MAB/MMc**

__Staff__:
Mark, Kristine and Dave and + Mary-Anne on-site + Quentin returns from Leave Tom, Sarah on-leave Maurice off-site/on-leave/on-site

__Misc Items__
(cont) Printer Project - IP Address Schema/Naming Convention/Driver consolidation - **KS/QB**
 * Finalise* - IB Results - Robyn, Natasha, Brooke - **MMc**

__Cabling and Wiring__
O'Regan re-patch - **QB/MMc** Ryman/Lawrence re-patch - **QB/MMc** Treanor/Ryman/Lawrence/Clement - Work still underway, each mostly just awaiting final tidy up, port labelling and testing - re-patch will need to commence later in the week/next week - **QVR /** **MMc overview** Work possibly starting in McQuoin Work likely starting in iAssist/HSIE (Madeleine Level 1 and 2) - underfloor work needs to be complete prior to 11th for carpet laying + Need to finalise locations of floorboxes for power/data requirements - **MC/MMc/CA** finalise iAssist floorplan.

__AD/eDir Migration Project__
Testing/Scripting/Testing - **Accucom / QB overview** Expected either File server or Groupwise to migrate overnight - **Accucom / QBMMc Overview**

__Edumate Project__
(cont) Clean up of stored-proc's, views, back-office reports - **MAB** (cont) Implement new ACL schema - **MAB/MMc**

__Comms Room__
Review backups from prior 2 weeks - **QB** Rack and patch new Edumate Server - **QB/MMc** (assuming no extra delievery delays) Finalise plan for retiring or reprovisioning existing Edumate Servers (+also clickview, physical AD box etc) - **MMc/DS/QB/JB** Heat and power assessment - **QB**

__Staff__:
Mark, Kristine, MAB, DR, QB on-site Tom, Sarah on-leave Maurice off-site/on-leave/on-site
 * Jim Boyle on-leave/unavailable as of today *

__Cabling and Wiring__
(cont) Ryman/Lawrence (possibly also Treanor ready) re-patch - **QB/MMc** Work continuing McQuoin/iAssist/HSIE/Whiting/Library - **QVR /** **MMc overview** Possible works need to be completed for Stage/Hall area of McQuoin by end of today - **QVR/MMc**

__AD/eDir Migration Project__
Testing following migration - **Accucom / QB overview / MMc / KS** Implement settings changes required for other staff who are on-site - **KS** Notify off-site staff of changes required - **MMc** Expected other of File server or Groupwise to migrate overnight - **Accucom / QB****MMc Overview**

__Edumate Project (Edumate Offline Thursday/Friday)__
Installation of new Server - **Ben / QBMMc Overview** Edumate3 Installation and Migration - **Ben/DS** **MAB/MMc Overview**

__Comms Room__
(cont) Heat and power assessment - **QB**

__Staff__:
Mark, Kristine, MAB, DR, QB on-site Tom, Sarah on-leave Maurice off-site/on-leave/on-site

__Misc Items__

 * Finalise* Printer Project - IP Address Schema/Naming Convention/Driver consolidation - **KS/QB**

__Cabling and Wiring__
(cont) Ryman/Lawrence (possibly also Treanor ready) re-patch - **QB/MMc** Work continuing HSIE/Whiting/Library - **QVR /** **MMc overview** Work needs to be completed in iAssist today - Carpet laying on Monday 11th - **QVR /** **MMc overview**

__AD/eDir Migration Project__
Testing following migration - **Accucom / QB overview / MMc / KS** Implement settings changes required for other staff who are on-site - **KS** Notify off-site staff of changes required - **MMc**

__Edumate Project (Edumate Offline Thursday/Friday)__

 * Finalise* Edumate3 Installation and Migration - **Ben/DS MAB/MMc Overview**

__Comms Room__
Server shuffle to remove/reprovision Servers for best usage - **QB/MMc** Review backups to include new servers (AD, Exchange and Edumate) - **QB** Air-Con Comms Room - **QB**
 * Finalise* Heat and power assessment - **QB**

Weekend 9th/10th:
Finalise patching Testing Documentation Planning/Prep for Comms Room outage for Week 6

__Staff__:
Mark, Kristine, DR, QB on-site Sarah returns from Leave Tom on-leave Maurice off-site/on-leave/on-site MAB possibly with us for a second week

__Misc Items__
__Imaging and SOE__ Build new SOE to include new AD settings - 1st Priority Mac Hardware - **SET/KS/QB/MMc/CompNow/Apple(David)** Build new SOE to include new AD settings - 2nd Priority Dell Notebooks (d520's) - **SET/KS**

__Cabling and Wiring__
Work continuing HSIE/Whiting/Library - **QVR /** **MMc overview** Finalise ports/fibre Installation/Termination in Comms Room - **QVR / MMc overview** Work commences Masalou (if possible) - **QVR / MMc overview**

__Edumate Project__
Tidy up any outstanding items - **MMc** Confirm with JG and everyone else needed that the TT is still on schedule for installation on the 13th - **MMc**

__Comms Room__

 * Finalise* Plan for comms room outage on Tuesday

__Staff__:
MMc, KS, DR, QB, SET on-site Tom on-leave Maurice off-site/on-leave/on-site MAB possibly with us for a second week

__Misc Items__
__Imaging and SOE__ (cont) Build new SOE to include new AD settings - 1st Priority Mac Hardware - **SET/KS/QB/MMc/CompNow/Apple(David)** (cont) Build new SOE to include new AD settings - 2nd Priority Dell Notebooks (d520's) - **SET/KS** Build new SOE to include new AD settings - 3rd Priority Dell Desktops (745's,755's,760's) - **SET/KS**

__Cabling and Wiring__
Work continuing HSIE/Library/Masalou - **QVR /** **MMc overview**

__Comms Room - Complete Site Outage Full Day__
Shuffle Servers **- QB/MMc** Complete unpatching of everything **- QB/MMc** Relocation of Switch to new Rack **- QB/MMc** Complete re-patching and documentation of everything **- QB/MMc** Comms room documentation - **QB/MMc**

__Staff__:
MMc, KS, DR, QB, SET on-site Tom on-leave Maurice off-site/on-leave/on-site MAB possibly with us for a second week **(Confirm - Imp for today)** +Schedule Eduard for today/tomorrow

__Misc Items__
__Imaging and SOE__ (finalise) Build new SOE to include new AD settings - 1st Priority Mac Hardware - **SET/KS/QB/MMc/CompNow/Apple(David)** Confirm Timeline for Compnow to pre-image all new hardware with this new image - **MMc/CompNow** (cont) Build new SOE to include new AD settings - 2nd Priority Dell Notebooks (d520's) - **SET/KS** (cont) Build new SOE to include new AD settings - 3rd Priority Dell Desktops (745's,755's,760's) - **SET/KS**

__Cabling and Wiring__
Work continuing HSIE/Library/Masalou - **QVR /** **MMc overview**

__Comms Room__
Comms room documentation - **QB/MMc**

__Edumate/2010 Timetable__
Manage Sync/Installation of edval/Edumate - **MAB/DS/JG //MMc Overview//**
 * Deadline for JG to complete and start installation/setup as of this morning*

//__Staff__://
//MMc, KS, DR, QB, SET on-site Tom on-leave Maurice off-site/on-leave/on-site MAB possibly with us for a second week **(Confirm - Imp for today)** +Schedule Eduard for today/tomorrow//

//__Misc Items__//
//__Imaging and SOE__ (finalise) Build new SOE to include new AD settings - 2nd Priority Dell Notebooks (d520's) - **SET/KS** (cont) Build new SOE to include new AD settings - 3rd Priority Dell Desktops (745's,755's,760's) - **SET/KS**//

//__Cabling and Wiring__//
//Work continuing HSIE/Library/Masalou - **QVR /** **MMc overview** Tidy up/wind-down expected from about this date//

//__2010 Setup__//
//(finalise) Sync/Installation of edval/Edumate - **MAB/DS/JG**// **MMc Overview** AD 2010 Setup - Student Enrolments - **MB/QB/MMc (Mary Byrne)** Edumate 2010 Setup - Student Enrolments - **MB/MAB/JG/MMc**/**EB**/**JM** Edumate 2010 Setup - Courses/Classes/Class Enrolments/Teacher Class Assisgments - **MAB/JG/MMc**/**EB**/**JM** Edumate 2010 Setup - Lockers - **MAB/MMc**/**EB**/**JM**

__Staff__:
MMc, KS, DR, QB, SET on-site Tom on-leave Maurice off-site/on-leave/on-site

__Misc Items__
__Imaging and SOE__ Reimage Teacher Notebooks - **SET/KS** Reimage Dell Desktops (745's,755's,760's) - **SET/KS**

__Cabling and Wiring__
Work continuing HSIE/Library/Masalou - **QVR /** **MMc overview** Tidy up/wind-down

__2010 Setup__
(cont) AD 2010 Setup - Student Enrolments - **MB/QB/MMc (Mary Byrne)** (cont) Edumate 2010 Setup - Student Enrolments - **MB/MAB/JG/MMc**/**EB**/**JM** (cont) Edumate 2010 Setup - Courses/Classes/Class Enrolments/Teacher Class Assisgments - **MAB/JG/MMc**/**EB**/**JM** (cont) Edumate 2010 Setup - Lockers - **MAB/MMc**/**EB**/**JM**

Weekend 16th/17th
Edumate/Monte.Net Sync Monte.Net final tidy up and 2010 setup work Finalise all outstanding patching/cabinets Documentation

__Staff__:
MMc, KS, DR, QB, SET on-site // Tom Returns Maurice off-site - Executive Planning

__Misc Items__
__Imaging and SOE__ (cont) Reimage Teacher Notebooks - **SET/KS** (cont) Reimage Dell Desktops (745's,755's,760's) - **SET/KS**

__Cabling and Wiring__
Tidy up/wind-down - **QVR /** **MMc overview**

__2010 Setup__
Printing - Timetables Staff and Students - ? Printing - Tutor Rolls - ?

Monday 18th - Executive Day Tuesday 19th - Middle Management Day Tuesday 19th - HODs training for Ed3/Markbook etc Tuesday 19th - CA wants to meet with DS to discuss future of Edumate/DBA role @ Monte Wednesday 20th - New Staff Induction (Training, ICT Manual, Macbooks + Dells imaged and ready, new starter accounts checked) Thursday 21st - SCD Friday 22nd - SCD Monday 25th - SCD Tuesday 26th - Australia Day Wednesday 27th - Yr7 Start Thursday 28th - Term 1 Start
 * FUTURE DATES*